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Home › Student Event Risk Management (SERM) - Events

Student Event Risk Management (SERM) - Events

Submitted by mukul on 18 March 2011 - 2:20am


This form has to be completed in full and submitted to the Society Coordinator, 5th Floor , Student Centre in order for SMUSA to approval any society to have an authorized event anywhere and anytime. If the (S.E.R.M) "Student Event Risk Management Form" is not submitted for consideration or has been submitted and was "Denied", then the society event in not sanctioned.

If your event includes any of the following: Alcohol, Transportation, or Activity you must complete the entire "S.E.R.M" form.

If your event does not include alcohol, transportation or any activity you are only required to complete "Part A" of the "S.E.R.M" form.

The Primary Event Organizer (PEO) must complete and submit this form for approval a minimum of ten (10) business days prior to the event for determination of risk and conformation of risk assessment. Society Events should not be publicized unless they are approved. If you don’t receive an approval notice you cannot assume that your event it is approved. Please refer to the Society Handbook for detailed guidelines.

Risk Assessment

The purpose of this part is to:
 Identify hazards and associated risks
 Examine risk management techniques – either to prevent losses from happening or if unavoidable to reduce the
frequency or severity
 Select and implement techniques such as exposure avoidance, monitoring, and improving the event as needed
 Protect both the participant and the organizers

Section 1 : Alcohol

(If no skip to Section 2)

(e.g., two drinks)

Section 2: TRAVEL

(If no skip to Section 3)

Section 3 PHYSICAL ACTIVITY/PERSONAL SAFETY

(If NO, skip to Section 4)

Answer the following questions with yes/no followed by detailed answer to the question

Section 4:COMMUNITY RELATIONS

(If NO, skip this section)

PRIMARY EVENT ORGANIZER CONTRACT

(Print Name)

’s

(Name of Organization)

(Name of Event)

I am fully aware that:
1. I will be responsible for organizing the event.
2. I will ensure that the planning of the event complies with risk management procedures and alcohol
policy.
3. I will ensure that the rules/procedures for the event are posted for all participants.
4. I will ensure that every event monitor is aware of their responsibilities.
5. I will complete a detailed Student Event Incident Report and submit a copy to the Societies Committee
within one working day of the incident.
6. I will ensure the event will not compromise the dignity or general well being of participants.
7. I am responsible to ensure that all advertising will be consistent with the information I submit on the
Student Event Risk Management form.
8. I will return the event venue to the original state that I received it in.
9. I am accountable to the President of my society and/or the Saint Mary’s University Students’
Association, the Societies Committee, and ultimately Saint Mary’s University.
10. If I break the Alcohol Policy or the Risk Management procedures I will be in violation of the Saint
Mary’s University Students’ Association Constitution and Bylaws and will jeopardize the ratification
of my society.
I AGREE TO UPHOLD ALL THE REQUIREMENTS OF THE PRIMARY EVENT ORGANIZER AND AGREE
NOT TO CONSUME ANY ALCOHOL ON THE DAY OF THE EVENT UNTIL THE EVENT ENDS AND ALL THE
PARTICIPANTS HAVE SAFELY DISPERSED.

A

For Office Use Only

Reviewed By :-

(SMUSA)

(SMUSA)

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