JOB DESCRIPTION

Position: Vice President Communications

Reports to: President

Revised: March, 2017

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization that provides services, representation and advocacy to approximately 7500 full and part-time students, is currently seeking a Vice President Communication. We require a well-organized individual and team player, confident in a fast-paced and multi-tasked environment.  Working under the direction of the President, the incumbent will play a key role in advancing and protecting the both academic and general interests of the students of Saint Mary’s University.

The primary purpose of this position is to support the Student Association in building relationships with both our student members and the administration, faculty, and staff of the University while transparently communicating and disseminating information, content and updates from the Association. The successful candidate should have experience designing and distributing marketing and promotion materials. The position carries an array of duties that include, but not limited to: graphic design, updating social media content and website, setting up promotional booths and materials. The successful candidate should be familiar with graphic design programs, particularly: Photoshop, Illustrator and InDesign. This candidate should have strong organizational and interpersonal skills. We require a creative thinker, an individual who will be able to provide support and work with SMUSA’s various departments.

Qualifications & Experience:

  • Candidates must be a registered Saint Mary’s student for the 2017-2018 academic year, and a member of the Saint Mary’s University Students’ Association.
  • Good working knowledge of Adobe Photoshop, Adobe, InDesign & Illustrator.
  • Excellent oral and written communication skills.
  • Photography Skills (not necessary but considered an asset)
  • Ability to problem solve in a dynamic environment.
  • A passion for creativity.
  • Dedication to achieving results while maintaining a positive attitude.

Responsibilities:

  • Promote transparency by communicating and updating student members on the association’s progress.
  • Serve on any committees and attend meetings as requested by the President.
  • Distribute promotional material.
  • Participate in “creative promotional concepts and designs”.
  • Work with a team in the execution of the communications strategy.
  • Adhere to and enforcing the SMUSA Poster Policy.
  • Adhere to the Occupational Health and Safety Policy.
  • Ensure that all of the marketing equipment is registered and kept in good working order.
  • Develop graphics, posters, campaigns and promotions.
  • Communicate all work in progress to the President.
  • Aid in the development, organization, and execution of SMUSA special events.
  • Any other duties relevant to the position, as assigned by the President.

The Term:

  • May 1st, 2017 to April 30th, 2018
  • 23.5 hours per week – plus an additional 5 hours for meetings and events.
  • Remuneration: $20, 845.00 (pro-rated)
  • Deadline for Application: March 24th, 2017, no later than 4:00pm

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Vice President Communications” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position: Vice President Equity & Wellness

Reports to: President

Revised: March 2017

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization that provides services, representation and advocacy to approximately 7500 full and part-time students, is currently seeking a Vice President Equity & Wellness. We require a well-organized individual and team player, confident in a fast-paced multi-tasked environment.  Working under the direction of the President, the incumbent will play a key role in advancing and protecting the both the equity and wellness interests of the students of
Saint Mary’s University.

The primary purpose of this position is to bring a sense of inclusion and community among students of all ethnicities, genders, religions, sexual orientation and national origins and promote overall wellbeing. Equity, in reference to this position, refers to the quality of being fair and impartial to all students of Saint Mary’s University. The wellness portion of the portfolio is intended to focus on all Saint Mary’s University students to be in a state of good physical and mental health. The mandate of the Vice President Equity & Wellness is to assist students in developing their plans for success by providing information about campus resources, support personnel, coping strategies and understanding different cultural heritages. These goals will be accomplished by representing students on several different committees, facilitating student-led research initiatives, activities, workshops and programs helping students to develop an understanding of each other and how vitally important it is embrace diversity and to be respectful and receptive to individuals of all backgrounds. In addition to their responsibilities on campus, the position will also serve as the Association’s key point of contact as a member on the Board of Directors for Students Nova Scotia.

In short, the Vice President Equity & Wellness works to represent students and student employees facing social, political, financial or other non-academic challenges by supporting equity and overall wellness.

Responsibilities:

  • Work under the direction of the President and to represent the non-academic and general interests of the students of Saint Mary’s University.
  • Be familiar and well-versed with all Association and University governing and operational policies.
  • Build relationships within Saint Mary’s University and beyond with focus on University roles as they relate to Equity and Wellness.
  • Advocate to both the Provincial and Federal government for the interests of Saint Mary’s University students.
  • Engage in community outreach pertaining to matters of equity and wellness.
  • Represent student employees on campus, including those working for security, Aramark, ITSS, Facilities Management, residence etc.
  • Conduct research for the benefit of the Association’s advancement in the areas of equity and wellness.
  • Attend all meetings of the assigned committees.
  • Represent the Association as a member of the Students Nova Scotia Board of Directors and to attend all Board meetings and conference calls.
  • Keep in regular contact with the President and General Manager, as well as Association and University staff members.
  • Prepare reports and position papers to aid the President in the decision making process.
  • Any other duties relevant to the position as assigned by the President.

The Term:

  • May 1st, 2017 to April 30th, 2018
  • 23.5 hours per week – plus an additional 5 hours for meetings and events.
  • Remuneration: $20, 845.00 (pro-rated)
  • Deadline for Application: March 24th, 2017, no later than 4:00pm

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Vice President Equity & Wellness” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position: Vice President Academic & Advocacy

Reports to: President

Revised: March, 2017

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization that provides services, representation and advocacy to approximately 7500 full and part-time students, is currently seeking a Vice President Academic and Advocacy. We require a well-organized individual and team player, confident in a fast-paced multi-tasked environment.  Working under the direction of the President, the incumbent will play a key role in advancing and protecting both the academic and advocacy of the students of Saint Mary’s University.
The primary purpose of this position is to be the main liaison between the University Academic Senate and the academic interests of the Saint Mary’s University Students’ Association membership. The successful applicant will serve as Chair of the student caucus on the university Academic Senate and also be required to serve on various Senate sub-committees. In addition to their responsibilities on Senate, the successful applicant will also be required to organize and administer a database of verified tutors that students may access when needed.

In short, the Vice President Academic and Advocacy works to foster an academic environment that is conducive to student success through both advocacy and support structures.

Qualifications & Experience:

  • Candidates must be a registered Saint Mary’s student and a member of the Saint Mary’s University Students’ Association.
  • Candidates must be self-motivated, outgoing and be willing to engage the student community.
  • Candidates must possess the ability to build and foster key relationships. Previous experience working with faculty and/or university administration will be considered an asset.
  • Excellent communication and interpersonal skills are required.
  • Knowledge of the university academic rules, regulations and previous experience conducting research will also be considered an asset.
  • Above all else, candidates must be compassionate and sensitive towards students with academic issues and always work in their best interest.

Responsibilities:

  • Work under the direction of the President and represent the academic interest of the students of Saint Mary’s University.
  • Be familiar and well versed with all Association, university governing and operational policies.
  • Serve on the university Academic Senate and Board of Governors.
  • Serve on the provincial and federal advocacy groups
  • Be the Association’s expert on academic rules, regulations, responsibilities and freedoms to assist students in all academic situations.
  • Serve as Chair of the Academic Senate student caucus and to attend all meetings of the Academic Senate.
  • Compile, archive and maintain all records related to the position including the tutor database.
  • Develop proposals and action plans for the advancement of student interests in the area of academic affairs as needed.
  • Conduct research for the benefit of the Associations’ advancement in the areas of academic affairs (i.e. Open Educational Resources).
  • Solicit feedback from the student body to aid in determining the position of the Association when engaged in academic efforts.
  • Prepare reports and position papers to aid the President in the decision making process.
  • Any other duties relevant to the position as assigned by the President.

The Term:

  • May 1st, 2017 to April 30th, 2018
  • 23.5 hours per week – plus an additional 5 hours for meetings and events.
  • Remuneration: $20, 845.00 (pro-rated)
  • Deadline for Application: March 24th, 2017, no later than 4:00pm

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Vice President Academic & Advocacy” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position: Vice President Student Affairs

Reports to: President

Revised: March, 2017

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization that provides services, representation and advocacy to approximately 7500 full and part time students, is currently seeking a Vice President of Student Life. We require a well-organized individual and team player, confident in a fast-paced multi-tasked environment.

The primary purpose of the Vice President of Student Affairs is to enhance the student life at Saint Mary’s University through events, activities and promotions. The VP of Student Affairs will create exciting and interesting events for the students at Saint Mary’s University, with a focus on inclusiveness and engagement. The position will be involved in all aspects of event management, including planning, execution and acquiring feedback as well as recruiting volunteers for events, promotions, initiatives and special projects; leading them in the direction of the vision of the SMUSA President.

The VP of Student Affairs will be heavily involved in facilitating face to face direct marketing activities throughout the campus while representing SMUSA. The VP of Student Affairs will be responsible for coordinating and executing event setup, attending events to ensure proper execution and monitoring services to ensure contracts are being fulfilled.

Qualifications & Experience:

  • Candidates must be a registered Saint Mary’s student for the 2017-2018 academic year and be a member of the Saint Mary’s University Students’ Association
  • Candidates must be motivated, outgoing and be willing to engage the student population on campus.
  • Candidates must possess the ability to build and foster key relationships, Previous experience working with faculty and/or University Administration will be considered a definite asset.
  • Excellent communication and interpersonal skills are required. Previous experience organizing and coordinating is an asset. Candidates must be enthusiastic and upbeat with a keen interest to work on behalf of students.

Responsibilities:

  • Any reasonable responsibilities given from the President are expected to be carried out.
  • Act as the Welcome Week Coordinator for Welcome week 2017-2018.
  • Responsible for all SMUSA Societies.
  • Create events while maintaining fiscal responsibility, working within policy and the confines of the budgets provided.
  • Making arrangements with the university administration to ensure that SMUSA plays an active role in the university’s “New Student and Family Orientation”.
  • Design and prepare an “Orientation Pack” for all new students that exemplifies the Saint Mary’s University experience and is considered to be a good value and benefit to the students. Orientation Pack materials will be acquired through a tender process.
  • To recruit and help prepare a large group of volunteers and to establish a network of Facilitators and Leaders who represent what it means to be a Santamarian.
  • To organize events that represent the diversity of the Saint Mary’s University student population, including programming for minors, minorities, mature students, graduate students, international students, and students with disabilities, etc. where possible.
  • To conduct performance reviews at the end of each academic term for all staff supervised.
  • Inform the administration and management of all day to day operations in the Promotions/Events Department.
  • Responsible and bondable for all petty cash that is issued for operational use.
  • Coordinate the development, organization and execution of SMUSA special events such as Welcome Week, Pub Theme Nights, Speaker Series, Concerts, Trivia Nights, Charter Day and all other on-campus events as required.
  • Coordinating and scheduling other staff/volunteers in preparation of events and activities. This can be accomplished through the use of the Events, Spirit and Communications Committees.
  • Recruiting student volunteers and maintain a data-base that indicates their areas of interest and availabilities. There should be at least 100 volunteers in the database at all times.
  • Collecting and maintaining resource materials from local organizations that have volunteer opportunities available and providing this information to students who are interested in volunteering with these organizations.
  • Informing student volunteers of all upcoming student volunteer opportunities in a timely manner.
  • Staffing information tables or booths for any SMUSA initiatives.
  • Recording, maintaining and validating volunteer hours for students’ Co-Curricular Records.
  • Any other duties relevant to the position as assigned by the President.

The Term:

  • May 1st, 2017 to April 30th, 2018
  • 23.5 hours per week – plus an additional 5 hours for meetings and events.
  • Remuneration: $20, 845.00 (pro-rated)
  • Deadline for Application: March 24th, 2017, no later than 4:00pm

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Vice President Student Affairs” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position: Health Plan Assistant

Reports to: Health Plan Coordinator

Created: March 2, 2017

Start Date: Mid-August, 2017

Hour/Week: 10-20

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization that provides a student health plan to Saint Mary’s University students is currently seeking a Health Plan Assistant for the SMUSA VIP Student Health Plan Office. We require a well-organized individual and a team player who enjoys working with people. The incumbent will work under the direction of the Health Plan Administrator and will play a key role in assisting students with their health plan needs. This position will require approximately 10-20 hours per week. These hours are to be primarily completed during office hours (9am – 5pm) Hours are to be reported and monitored by the Health Plan Coordinator.

Responsibilities

  • Provide assistance and customer service to students.
  • Work under the direction of the Health Plan Coordinator.
  • Compile, archive and maintain all records related to the position.
  • Record information in Excel.
  • Record detailed notes on unanswered questions.
  • Provide administrative assistance to the Health Plan Coordinator as required.
  • Any other duties relevant to the position as assigned from time to time by the Health Plan Coordinator.

Required Skills/Attributes:

  • Candidates must be a registered Saint Mary’s student for the 2016-2017 academic year and be a member of the Saint Mary’s University Students’ Association.
  • Candidates must be motivated, outgoing and be willing to engage with the students.
  • Excellent communication and interpersonal skills are required.
  • Previous customer service experience will be considered an asset.
  • Candidates must be enthusiastic and upbeat with a keen interest in working with students.

The Term:
Mid-August, 2017 – April 30, 2018

Remuneration: $10.70 per hour

Deadline for applications: March 24, 2017 before 4:00pm (ADT)

Please submit resume, along with a cover letter and references to:

SMUSA Inc. healthplan.smusa@smu.ca

C/o Valerie Lively

Student VIP Health Plan Office

5th Floor, Student Centre Room 529

We wish to thank all applicants for their interest; however, only those applicants selected for an interview will be contacted.

Saint Mary’s University Students’ Association is an equal opportunity employer.

JOB DESCRIPTION

Position: Chief Returning Officer (CRO)

Reports to: Board of Directors through the Board Chair Supervision Deputy Returning Officer (DRO)

Term in Office: January to March, 2018

Remuneration: $1100 per election period

 

Position Summary:

The primary purpose of this position is to facilitate the SMUSA election process on behalf of the SMUSA Board of Directors and to ensure that all elections, by-elections, plebiscites and referendums are conducted in a professional manner. The CRO will act as the impartial chief administrator of all elections and referenda of the Saint Mary’s University Students’ Association and will ensure that a fair democratic process exists and is upheld. Responsible to the Board of Directors and reporting to the Chair, the CRO conducts the elections on behalf of the Board. The Chief Returning Officer will call the election, open the nomination process, advertise the election to the membership, accept nominations, conduct an all candidates meeting, facilitate a candidates training week, organize a Presidential Debate, organize a Board Candidates Forum, monitor the campaigning period, set up the on-line ballot, open the polls, close the polls, tabulate and announce the results.

Qualifications / Knowledge / Skills / Experience:

  • Must be a registered SMU student and member of SMUSA.
  • Knowledge of the SMUSA governance system.
  • Thorough knowledge of the SMUSA Constitution, Policies and Procedures.
  • Very strong organizational, time management and interpersonal skills.
  • Ability to work well under pressure and meet constant deadlines.
  • Ability to work effectively and cooperatively with students, staff and stakeholders.
  • Strong work ethic and ability to work collaboratively with the Deputy Returning Officer.
  • Ability to resolve conflict in an effective and diplomatic manner.
  • Aptitude for accuracy and detail.

General Responsibilities:

  • Establish the elections schedule according to the Board of Directors template.
  • Advertise elections, plebiscites and referenda through all effective means possible throughout the campus.
  • Prepare nomination packages and call for nominations from the membership. Also determine the available positions for the membership to seek during the election period.
  • Close nominations and hold a mandatory all candidates meeting to explain the election campaign rules.
  • Arrange for the SMUSA preferred photographer to take election photos of all candidates.
  • Coordinate a governance training session with the SMUSA governance consultant. This training session is to be offered to all candidates during the election training week.
  • Organize a SMUSA Meet and Greet with the SMUSA Board of Directors, President, Vice Presidents and Management. This to be offered to all candidates during the election training week.
  • Instruct all candidates to write up a bio of themselves and their platform to be published in the SMU Journal for the first week of campaigning. Meet with the Editor in Chief of the Journal to secure the election section for candidates.
  • Assess and authorize campaign materials according to the Board of Directors election policy. Monitor campaign materials placed on campus and ensure that candidates are abiding by the elections policy as well as the SMUSA poster policy.
  • Make reasonable efforts to have all candidates remove their campaign materials after the election and to recycle all campaign material.
  • Notify the SMU Facilities Management Department that the election period is about to begin and arrange a meeting to get an understanding of the poster guidelines.
  • Coordinate a Board of Directors Forum for all Board candidates to be held during the campaign period. Forum to be held in a high traffic area or secure location where students can be invited to attend. Event must be advertised for maximum student attendance.
  • Coordinate a Presidential Debate for all Presidential candidates to be held in the McNally Theatre Auditorium or similar. Debate to be monitored by a faculty member preferably from the Political Science Faculty. Event must be advertised for maximum student attendance.
  • Contact the on-line elections service provider (ivoteonline.com) and inform them that the election is forthcoming and arrange to gain administrator access to the on-line platform. Once access is gained, proceed to upload all candidate information and prepare the on-line ballot. Seek assistance from the SMUSA General Manager to gain access to the on-line platform, to gain permissions and access the SMU Registrar’s voters list and to the SMUPort security gate.
  • Follow the CRO On-line Voting Guidelines to set up the on-line platform.
  • Coordinate a meeting with the SMU ITSS Department at least three weeks in advance of the voting days to inform them of the upcoming election period. Work with ITSS to ensure that the on-line portal through SMUPort is updated and activated for the voting period.
  • Coordinate with the SMU Registrar’s Office so that the voting list is established and identify the total number of eligible voters and quorum for any referendums. Gain confirmation from the Registrar’s Office that the eligible voters list may be used for the on-line voting process and then inform ITSS that permission has been granted.
  • Keep the Board, the student body and all election candidates informed of any issues arising that are related to the election.
  • Must hold regularly scheduled office hours.
  • Work in collaboration with the DRO while delegating duties and supervise the Deputy Returning Officer to ensure that the elections process is carried out in an effective and efficient manner.
  • The CRO, at her/his discretion, may request from the General Manager the support of a staff person of the Students’ Association to undertake any administrative function on her/his behalf. If requested, the General Manager will act as the key liaison between the CRO and any staff member as so requested for operational or logistical purposes only. All issues relating to election campaigning, violations, or processes must be dealt with only by the CRO or the Election Appeals Committee.
  • Hire, train and supervise any election poll clerks or ambassadors. Collaborate with the SMUSA Accounting Administrator for any and all payroll dealings.
  • If necessary, set up additional electronic polls on campus so as to increase voter turnout. The Student Centre Lobby, the Loyola Colonnade and the Atrium will be considered the key locations.
  • Ensuring that no person(s) have access to ballots or voter’s lists before the date of the election, except for those person(s) involved in their creation.
  • Monitor the campaigns of each candidate, and ensuring that no candidate contravenes any election policy.
  • Ensuring that all candidates are informed of the elections rules and possible penalties and that they have full and fair access to the complaint/appeals resolution procedures as outlined in the election policy.
  • Make rulings on candidate conduct and impose the necessary penalties as determined by the elections policy. Penalties may include written warnings, fines, or expulsion from the election.
  • Inform the Board Appeal Committee of any and all rulings resulting in candidate penalty.
  • Consult with the Associations Solicitor on issues that are particularly sensitive.
  • Be present at Appeal Committee meetings.
  • Tabulates and announces the election results as unofficial to the SMUSA membership. Election results become official once the Board of Directors ratifies the results.
  • Use the already established elections results template to archive the results.
  • Must work within the Elections budget confines.
  • Make a final report of the SMUSA election, referenda or plebiscite within four weeks of the date of voting.
  • The job description of the Chief Returning Officer may be determined as conditions of employment and the terms within. The description is subject to change over time. The Chief Returning Officer shall perform such additional duties as are assigned from time to time.

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA CRO” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position:                                  Deputy Returning Office (DRO)

Reports To:                             Chief Returning Officer (CRO)

Supervision:                           Poll Clerks / Election Ambassadors

Remuneration:                      $800 per election period

Term:                                      January- March, 2018

 

Position Summary: 

The primary purpose of this position is (1) to assist the Chief Returning Officer in facilitating the SMUSA election process on behalf of the SMUSA Board of Directors and (2) to ensure that all elections, by-elections, plebiscites and referendums are conducted in a professional manner.  The Deputy Returning Officer (DRO) will act as the impartial deputy chief administrator of all elections and referenda of the Saint Mary’s University Students’ Association and will help ensure that a fair democratic process exists and is upheld.  Responsible to the Board of Directors and reporting to the CRO, the DRO assists the CRO in conducting the elections on behalf of the Board.

Qualifications / Knowledge / Skills / Experience:

  • Must be a registered SMU student and member of SMUSA.
  • Knowledge of the SMUSA governance system.
  • Thorough knowledge of the SMUSA Constitution, Policies and Procedures.
  • Very strong organizational, time management and interpersonal skills.
  • Ability to work well under pressure and meet constant deadlines.
  • Ability to work effectively and cooperatively with students, staff and stakeholders.
  • Strong work ethic and ability to work collaboratively with the Chief Returning Officer.
  • Ability to resolve conflict in an effective and diplomatic manner.
  • Aptitude for accuracy and detail.
  • Bondable.

General Responsibilities:

  • Assist the CRO in the administration of elections, bi-elections, referenda and plebiscites as outlined in the CRO job description and the election policy.
  • Should the CRO resign or be unable to fulfill their duties, the DRO shall fulfill their duties during the nomination, campaign, and election period.
  • May be required to be present for Appeal Committee meetings at the request of either the CRO or the Chair of the Appeal Committee.
  • Be available to work regularly scheduled hours throughout the duration of any election, bi-election, or referenda.
  • Actively research ways to improve the electoral process and give recommendation to the CRO.
  • Carry out any other duties specifically designated by the Chief Returning Officer.
  • Actively attempt to increase voter turnout.
  • Hire, train and supervise any election poll clerks or ambassadors.  Collaborate with the SMUSA Accounting Administrator for any and all payroll dealings.
  • Administer additional electronic polls on campus so as to increase voter turnout. The Student Centre Lobby, the Loyola Colonnade and the Atrium will be considered the key locations.
  • Monitor the campaigns of each candidate, and ensuring that no candidate contravenes any election policy.
  • Ensuring that all candidates are informed of the elections rules and possible penalties and that they have full and fair access to the complaint/appeals resolution procedures as outlined in the election policy.
  • The job description of the DRO may be determined as conditions of employment and the terms within. The DRO shall perform such additional duties as are assigned from time to time by the Chair of the Board.

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA DRO” no later than 4:00pm (ADT) on Friday, March 24th, 2017. Applications must include a one-page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.

JOB DESCRIPTION

Position: Board of Directors’ Secretary

Remuneration: $1000.00 honorarium

Term: May 1st, 2017 – April 30th, 2018

 

Position Summary:

The Saint Mary’s University Students’ Association, a not-for-profit organization is seeking a Board Secretary. We are looking for a positive person who wants to get involved in SMUSA.  We require a well organized individual who will ensure that accurate minutes of all meetings are taken, approved and distributed. The incumbent will work under the direction of the SMUSA President and CEO.

Qualifications:

  • Candidates must be a registered Saint Mary’s student for the 2017-18 academic year and be a member of the Saint Mary’s University Students’ Association.
  • Excellent typing, computer and written skills are required. The ability to take and transcribe dictation is an asset.

Responsibilities:

  • The Board Secretary is accountable to the SMUSA President and CEO.
  • Attendance at all Board meetings is required.
  • Take dictation and transcribe information from Board meeting.
  • Immediately following each Board meeting, the Secretary prepares the full minutes. These recorded detailed and accurate minutes are then circulated to all Board members and the Chair.
  • Compile, archive and maintain all records related to the position.
  • The Board Secretary is required to post minutes online immediately following approval of the minutes.
  • Policy amendments and new policies need to be accurately changed to the master copy and online.
  • From time to time, it is necessary for the Board to conduct e-mail ballots on important matters that cannot be delayed until a meeting. In such cases, the issuing of the e-mail ballot and its recording are done by the Secretary.
  • Any other duties relevant to the position as assigned from time to time by the President and CEO.

The Term: May 1st,  2017- April 30, 2018
Remuneration: $1,000  honorarium
Deadline for applications: Friday, March 24th, no later than 4:00pm

Please apply via email to karla.hodge@smu.ca with the subject line “SMUSA Board of Directors’ Secretary” no later than 4:00pm (AST) on Friday, March 24th, 2017. Applications must include a one page cover letter accompanied by a resume and contact information of the applicant including two (2) references. Any questions regarding this job posting may be addressed to Karla Hodge via email or by phone at (902) 496-8700.