By-Laws

Act of Incorporation (Text/PDF)

The Act of Incorporation is an act of the Nova Scotia Legislature that officially incorporates and defines the Association’s stated objects and goals. It outlines the power and scope of the organization and its by-laws.

View PDF - Incorporation

Constitution (Text/PDF)

The Constitution is a set of articles approved by a two-thirds (2/3) referendum that collectively amounts to the Association’s by-laws. They define the Association’s membership, elections requirements, powers of the Board of Directors and President, as well as the overall structure of governance.

View PDF - Constitution
Governing Policies

Governance Policy

The Governance Policy outlines in three parts:

  1. limitations imposed by the Board on the President and his/her powers in running the day-to-day operations at SMUSA
  2. The governance process including, in detail, roles and responsibilities of Board members, the Chair, the Vice-Chair, the Secretary and various sub-committees
  3. The delegation of managment decisions within the organization

Last Updated: April 2014

View full PDF - Governance Policy

Organizational Values Policy

The Saint Mary’s University Students’ Association has developed and ratified this policy in order to define its organizational values and guarantee its membership that all aspects of the Association will be managed in an ethically responsible fashion.

 

Last updated: May 2014

View full PDF - Organizational Values Policy

Sustainability Policy

The SMUSA Sustainability Policy is guided by the following vision and purpose as set out in the SMUSA Sustainability Policy and corresponding Sustainable Practices and Procedures Strategy:

SMUSA will be a leader in reducing the universities’ ecological footprint to sustainable levels and in fostering environmental justice in our own operations and through our relationships with the University and broader community. SMUSA will be a vehicle for new ideas and innovation, and will be a model for the University and for other student organizations to follow.

Last updated: November 2012

View full PDF - Sustainability Policy

Campus Poster Policy

SMUSA believes that advertising, promoting and attending on-campus events is a crucial aspect of the student experience and will strive to ensure that all posters and bulletin boards are administered by a common set of regulations.

APPROVAL PROCESS
  • All posters, flyers or promotional/informational materials placed on campus shall require approval and stamps in red ink prior to being placed on general display boards. Photocopies of stamped posters will not be permitted.
  • Stamps of approval may be obtained at the Information Desk (1st floor Student Centre) or at the Association’s main office (5th floor, Student Centre).
  • Approval for elections posters shall be tasked to the CHIEF RETURNING OFFICER and said posters shall be approved in the manner prescribed in the Elections Policy.

Last updated: September 2013

Governance Policies

Add description for governing policies

View full PDF - Campus Poster Policy

Social Media Policy

  • This policy governs the publication of, and commentary on, social media by employees and/or volunteers of Saint Mary’s University Students’ Association (SMUSA), its related companies (i.e.The Gorsebrook) and student societies.
  • There must be a separation between postings made as an individual and those made on behalf of Saint Mary’s University Students’ Association (SMUSA) or The Gorsebrook Lounge (TheGorsebrook). Postings made on behalf of SMUSA of The Gorsebrook must reflect the image and policies of the organizations.
  • For the purposes of this policy, social media means any medium for online publication and commentary, including without limitation to blogs, wikis and sites such as Facebook, LinkedIn,Twitter, Flickr, and YouTube. This policy is in addition to and complements any existing or future policies regarding the use of technology (i.e. computers, e-mail, the internet etc.)
  • SMUSA employees and/or volunteers are free to publish or comment via social media in accordance with this policy. SMUSA employees and/or volunteers are subject to this policy to the extent that they identify themselves as a society member, society executive or SMUSA employee (other than an incidental mention of place of employment in a personal blog on topics unrelated to SMUSA).
  • Publication and commentary on social media carries similar statutory obligations to any other kind of publication or commentary.
  • These guidelines are a supplement to the Saint Mary’s University Social Media and Personal Privacy policy 5-1003: http://www.smu.ca/webfiles/5-1003SocialMediaPersonalPrivacy.pdf

Last Updated: April 2014

View full PDF - Social Media Policy

External Political Representation Policy

  • The Saint Mary’s University Students’ Association (herein after referred to as “the Association”) believes that external political representation is an important component of student government and will strive to ensure that the students it represents are fairly and effectively represented to all levels of government.
  • The Association believes that any external political advocacy must be representative of the needs of Saint Mary’s students, both provincially and federally, and will ensure those needs are adequately communicated to government officials.

 

Last updated: May 2014

View full PDF - External Political Representation Policy

Election Policy

The Saint Mary’s University Students’ Association has developed and ratified a comprehensive set of regulations to continually administer a fair and equitable election process.

All members will be given one annual opportunity, at the minimum, to nominate, second or stand as a candidate for the Association’s election process to the BOARD or PRESIDENT.

Last updated: August 2014

View full PDF - Elections Policy

Student Society Policy

The Saint Mary’s University Students’ Association has developed and ratified this policy to ensure a commonly administered set of rules govern all student societies on campus.

This policy clearly outlines all student society regulations in order to allow societies to achieve their goals, maintain their resources and remain in good standing with the Association, as well as the larger Saint Mary’s University (herein after referred to as “the University”) community.

View full PDF - Student Societies Policy
Operational Protocol

Occupational Health and Safety

Name:Protocol on Occupational Health & Safety
Manual: Operational Procedures Manual
Policy Number:2-1001
Origin:Office of the President
Approved:December 15, 2014
Issuing Authority:Office of the President
Responsibility:President, General Manager
Revision Date:n/a
Effective Date:December 15, 2014
Abstract:The Association has established a written Occupational Health and Safety Protocol in accordance with the Nova Scotia Occupational Health and Safety Act (1996). The goal of this protocol is to inform employees of their rights and responsibilities concerning health and safety in the workplace, as well as information about responding to emergencies.
View full PDF - Occupational Health and Safety

Presidential Responsibilities

Name:Protocol on Presidential Responsibilities
Manual: Operational Procedures Manual
Policy Number:2-1003
Origin:Office of the President
Approved:December 15, 2014
Issuing Authority:Office of the President
Responsibility:President
Revision Date:n/a
Effective Date:December 15, 2014
Abstract:The Association has established a written description for the position of PRESIDENT & CHIEF EXCUTIVE OFFICER in order to fully define the position and aid incoming executives during transition periods.
View full PDF - Presidential Responsibilities

Risk Management

Name:Protocol on Risk Management
Manual: Operational Procedures Manual
Policy Number:2-1002
Origin:Office of the President
Approved:December 15, 2014
Issuing Authority:Office of the President
Responsibility:President, General Manager
Revision Date:n/a
Effective Date:December 15, 2014
Abstract:The Association has established a written Risk Management Protocol to define risk, document what types of risks the Association commonly faces and how those risks are expected to be managed.
View full PDF - Risk Management

Student Advisory Committees (Events and Wellness)

The Saint Mary’s University Students’ Association Events/Wellness Committees (herein after referred to as “the Committee”) are operational committees which exists to gather input and provide overall guidance for on-campus events. The Committee will report to the Executive through a delegate chosen by the PRESIDENT.

PURPOSE & INTENT
The purpose of the Committee is to facilitate individual expression and provide input to the VICE PRESIDENT EVENTS & PROGRAMMING.

View full PDF - Wellness Advisory Committee View full PDF - Events Advisory Committee