The Academic Senate is the highest academic body that all work from the sub-committees is approved by. This group is made up of faculty, students, and university administrators. This group meets monthly. The SMUSA President and Vice-President Academic are members of the Academic Senate and sit on various sub-committees.

Senate Sub-Committees:

Senate Executive: The Senate Executive is a smaller form of the Academic Senate made up of faculty students and university administrators; these groups deal with emergency or time-sensitive items that can not be brought to the full Senate.

Accessibility Committee: This committee’s mandate is to create an Accommodation/Accessibility policy for the academic environment.

Academic Appeals: When a student appeals their final grade because they believe they were unfairly or incorrectly marked. This committee reviews and makes a decision on the appeal. This committee is made of a SMUSA representative, three faculty members, the chair of Senate, and the secretary of the senate.

Academic Discipline: This committee acts as an oversight committee for the Academic Integrity process and examines trends, patterns, and outcomes of Academic Integrity cases.

Academic Discipline Appeals Board: If a student appeals an Academic Integrity decision, this group forms to review and to render a decision on the appeal. This committee is made up of a mix of faculty and SMUSA representatives.

Academic Planning Committee: APC oversees the program review and new program proposals to ensure they are up to standard before they are passed on to the Senate.

Academic Regulations Committee: This committee reviews and revises the Academic Regulations found in the Academic Calendar to ensure they are meeting institution standards.

Curriculum Committee: This committee reviews course submissions and descriptions to ensure they are accurate and reflect course content.

Library Committee: This committee works to ensure the library is ever-improving to meet the needs of those who use it. This includes reviewing the budget, plans, and goals of the library.

Literacy Strategy Committee: This committee aims to discuss the academic skills students are gaining and how they relate to real-world applications.

Student Discipline: This committee works within the Student Code of Conduct to adjudicate non-academic misconduct cases.

Learning and Teaching Committee: This committee governs the Studio for Teaching and Learning and supports initiatives to improve teaching and learning on campus.

Bylaws Committee: The Bylaws Committee, reviews, revises, creates and monitors University Bylaws for improvement and redundancy.

Agenda Committee: The Agenda Committee works to steer Senate meetings, and create a Senate agenda according to the Senate Order of Business.

The Board of Governors serves to set out the objectives and powers of the university, by guiding the university on topics such as academic quality, the student experience, governance, oversight of the President, etc. SMUSA’s President and Vice President External sit on the Board of Governors.

The Board consists of members of the University community, including alumni, faculty, students, and committed volunteers from the community at large. The Board oversees the conduct of the University’s affairs, ensuring, through the University President, that a qualified and diligent team carries out the day-to-day activities with respect to the University’s financial and other resources, and together with the Senate, fulfills the mission of the University.

Board of Governors Committees

Executive Committee: The purpose of the Executive Committee is to act on behalf of the Board of Governors to respond to time-sensitive matters or when it is impractical to call a full Board of Governors meeting. SMUSA’s President sits on this committee.

Finance Committee: The purpose of the Finance Committee is to provide advice and oversight to the financial matters of the University.

Advancement Committee: This committee on the Saint Mary’s Board of Governors is focused on informing and participating in all aspects of SMU’s advancement priorities, such as connections with alumni, relationships with our government and the community, fundraising, philanthropy, and advocating for Saint Mary’s University in the community. SMUSA’s VP External sits on this committee.

The purpose of the Strategic Enrolment Management process is to achieve short-term and long-term enrolment targets through a university-wide system of committees, sub-committees, and working teams. With representation on the SEM Steering Committee and the Student Success Sub-Committee with its various working teams, SMUSA is directly involved in providing feedback on programs and initiatives related to student experience and success. Our role is to bring forward ideas on how to improve student engagement and to reflect on current enrolment practices and how they impact students.

SEM Committees & Working Teams

SEM Steering Committee: The Strategic Enrolment Management (SEM) Steering Committee is responsible for the development of a Strategic Enrolment Management plan for Saint Mary’s University. The Steering Committee oversees the 3 main sub-committees: Student Success, Data and Metrics, and Recruitment and Conversion. The Steering Committee will be primarily responsible for the SEM plan’s development and implementation and will monitor and report on the success and status of the SEM plan.

Student Success Committee: This committee serves to oversee all the student success committees, such as student advising and peer support, which aim to create the best possible experience for students at Saint Mary’s University. SMUSA’s VP External sits on this committee.

Early Alert Working Team: This working team aims to create an Early Alert Program for first-year students. This involves developing a system to identify struggling students to help ensure they reach their highest potential. The VP Academic sits on this team.

Student Advising Working Team: A strong, collaborative, and comprehensive advising model helps improve student success. This working team’s goal is to create a system that does just that. The VP Academic sits on this team.

Student Engagement & Communications Working Team: This group is responsible for pulling together communicators from across campus departments to develop a unified strategy for engaging students. The Working Team will be expected to develop communication processes that engage and support students throughout the cycle of the student experience. The initial priority will be looking at communication with first-year students, then the focus will expand to all students. Student communications should reflect the different needs of varying student ‘groups’ and the university’s need to share information with students. DMC represents the student voice on the committee to raise student concerns about how the University communicates with students.

Student Experience Working Team: Collaborative team that works together to enhance the student experience at all stages of university starting from Welcome Weeks to Graduation. SMUSA Director of Societies and Engagement and Director of Events both sit on this committee.

Student Peer Support Working Team: The purpose of this committee is to coordinate peer-based student support programs at SMU, including, but not limited to, peer tutoring and peer mentoring. The Working Team will also look into creating new programming and opportunities within Peer Support.

Faculty Peer Support Working Team: Faculty development is an important part of improving education quality, facilitating faculty peer support relationships work toward this by creating strong networks. The VP Academic sits on this team.

Sexual Violence Prevention and Education Advisory Committee (SVPEAC): SVPEAC focuses on providing information on the prevention and education of all forms of sexual violence. They provide input on education plans, recommendations, and any efforts created on campus.

Sexual Violence Policy Committee: This committee creates and revises the Sexual Violence Policy that is used on campus. The policy is reviewed every three years at a minimum.

Sustainability Committee: This committee works to create a more sustainable campus by consulting stakeholders and conducting sustainability projects.

Society Committee: The committee meets to discuss policies relevant to student societies, finds scope for improvement and amendment.

Healthy Campus Initiative: The Healthy Campus Strategy is created and implemented by this committee and aims to improve overall wellness at Saint Mary’s.

Welcome Weeks Planning Committee: This committee involves all members who play a role in the welcome/orientation of new students. Updates and ideas are shared on a bi-weekly basis.

University Accessibility Committee: This committee consists of members across campus that examine the University at all levels to ensure compliance with legislation on accessibility.